--- title: What Purpose do Your Meetings Serve? description: A quick and dirty guide to creating a meeting rhythm for your staff team. image: https://blog.chemistrystaffing.com/hubfs/meeting.jpg --- [Skip to content](https://blog.chemistrystaffing.com/what-purpose-do-your-meetings-serve#main-content) [![cropped-chemistry_logo_homepage-342x95](https://blog.chemistrystaffing.com/hs-fs/hubfs/cropped-chemistry_logo_homepage-342x95.webp?width=342&height=95&name=cropped-chemistry_logo_homepage-342x95.webp "cropped-chemistry_logo_homepage-342x95")](https://blog.chemistrystaffing.com/) - [How We Help](https://www.chemistrystaffing.com/what-we-do/) - [How We Help Candidates](https://www.chemistrystaffing.com/candidate/) - [How We Help Churches](https://www.chemistrystaffing.com/church/) - [Our Team](https://www.chemistrystaffing.com/team/) - [Our Mission & Strategy](https://www.chemistrystaffing.com/what-we-do/) - [Churches](https://chemistrystaffing.com/church) - [Hire New Staff](https://www.chemistrystaffing.com/2021-churches-new-staff-hiring/) - [Free 30-Minute Church Consult](https://www.chemistrystaffing.com/lets-talk/) - [Chemistry Solutions – You Don’t Have to Do Ministry Alone](https://www.chemistrystaffing.com/solutions/) - [Final Fit Assessment](https://www.chemistrystaffing.com/final-fit-assessment/) - [Senior Pastor Succession](https://www.chemistrystaffing.com/succession/) - [Job Seekers](https://chemistrystaffing.com/candidate) - [Add My Resume / Profile](https://chemistry.fyi/kwq) - [Current Openings](https://chemistrystaffing.com/jobs) - [Free Resume Assessment](https://www.chemistrystaffing.com/free-resume-self-assessment/) - [Step-by-Step Job Search](https://www.chemistrystaffing.com/cjb) - [How Chemistry Can Help](https://www.chemistrystaffing.com/candidate/) - [Resources](http://www.chemistrystaffing.com/candidate/) - [Free Playbooks & Downloads](https://www.chemistrystaffing.com/resources/) - [Chemistry Blog](https://blog.chemistrystaffing.com/) - [2024 Youth Pastor Compensation Survey](https://www.chemistrystaffing.com/resources/2024-yp-compensation-survey/) - [Contact Us](http://www.chemistrystaffing.com/lets-talk/) - [Candidates](https://www.chemistrystaffing.com/candidate-contact-page/) - [Churches](http://www.chemistrystaffing.com/lets-talk/) - [Find a Job](https://chemistrystaffing.com/jobs) - [My Church is Hiring](https://www.chemistrystaffing.com/lets-talk/) [Staff Health](https://blog.chemistrystaffing.com/tag/staff-health) # What Purpose do Your Meetings Serve? A quick and dirty guide to creating a meeting rhythm for your staff team. ![meeting](https://blog.chemistrystaffing.com/hubfs/meeting.jpg) # Develop a Rhythm and Understand Why Over the last few weeks the recurring theme of the conversations that I have been having revolves around church staff meetings. Inevitably, when the subject comes up, there is an audible groan along with some weeping and gnashing of teeth. There seems to be a common perception that meetings have to be boring, unproductive, and awkward. This shouldn't be... *especially if we are talking about ministry.* If this describes your thoughts on your current meetings, you probably need to stop reading this and go buy a copy of [Patrick Lencioni's *Death by Meeting*](https://amzn.to/2FCOu8y)*.* This is a great tool that I have taken my teams through in the past as a way to help us rethink why we meet, what our meetings should be, and to develop a healthy rhythm and structure for our meetings. If you are curious, here is the rhythm that I have used with my teams in the past: - **Daily:** *Morning Stand-Up*: This is a quick meeting, ten minutes tops. Our team would take about a minute each to share the big things that they were working on that day. We would then take a few minutes to pray together before going about our days. This meeting was done standing, in order to encourage brevity. The only deviation to this rhythm was on Monday mornings where we each would share something worth celebrating from Sunday morning. Two very important things to remember about stand up meetings: - **Weekly:** *Tactical Team Meetings*: These meetings were specific to the different functional areas of the church: ministry environments, operations, and Sunday morning. In each of these meetings, we would focus on reaching the strategic goals set for each area, identifying trouble spots, and keeping an eye on the metrics that help define whether we are accomplishing our goals or not. These meetings were weekly in rhythm and lasted an hour. - **As Needed:** There were two types of meetings that were on an as-needed basis: - **Monthly:** *All-Staff Developmental Meeting*: Once a month, our entire team would meet together for an informal lunch, a time of prayer, and staff development. This was typically a discussion based on a book or article that we were reading together. The idea is to think together, develop a common language, and to strengthen the skills and abilities of your team in a safe place. [Here are some books that I have used for these in the past](https://amzn.to/2HMiOBk). This isn't a one-size-fits-all blueprint for meeting success. Adapt this as needed for your context, or completely disregard it. Regardless of what you do, there are two things that your team needs in order for any meeting rhythm to be successful: - **A Clear Why:** Why does this meeting exist? Clearly articulating the purpose behind a meeting will help your team prepare and actively participate in the meeting. Ambiguous meetings or meetings that regularly veer away from its primary purpose are meetings that help no one. - **Consistency:** Regardless of your rhythm, stick to it. Frequent cancellations, disruptions, and a lack of a consistent pattern during the meeting will diminish the meeting's effectiveness.   ![matt](https://blog.chemistrystaffing.com/hs-fs/hubfs/matt.png?width=124&name=matt.png)   [![Searching for a new staff member? We can help...](https://no-cache.hubspot.com/cta/default/5045578/2df5b87c-a8d5-48c7-8761-78d8b21dfd4c.png)](https://cta-redirect.hubspot.com/cta/redirect/5045578/2df5b87c-a8d5-48c7-8761-78d8b21dfd4c) ### [![Matt Steen](https://blog.chemistrystaffing.com/hubfs/IMG_4588.jpg) Matt Steen](https://blog.chemistrystaffing.com/author/matt-steen) Matt has served the local church for over two decades as a youth pastor, church planter, and executive pastor. Originally from Baltimore, Matt currently lives in Orlando, with his wife Theresa, and has a B.S. in Youth Ministry from Nyack College and an M.Div. and MBA from Baylor University. Certified as an Urban Church Planter Coach by Redeemer City to City and as a StratOp facilitator by the Paterson Center, Matt has made a career of helping churches thrive through intentionality, clarity, and creating healthy cultures. He is convinced that a healthy church is led by a healthy team with great chemistry, and loves partnering with Chemistry’s churches to do great things for the Kingdom. [![Facebook Author](https://f.hubspotusercontent10.net/hubfs/8768169/Elements/Theme/icons/social/facebook.svg)](https://www.facebook.com/snoop4jc) [![Twitter Author](https://f.hubspotusercontent10.net/hubfs/8768169/Elements/Theme/icons/social/twitter.svg)](https://twitter.com/matt_steen) [![Linkedin Author](https://f.hubspotusercontent10.net/hubfs/8768169/Elements/Theme/icons/social/linkedin.svg)](https://www.linkedin.com/in/matthewsteen/) ## Latest Resources Browse Articles ![What's Actually Killing Your Church? The Surprising 250-Year Diagnosis](https://blog.chemistrystaffing.com/hubfs/blog-images/featured/featured_158.png) #### What's Actually Killing Your Church? The Surprising 250-Year Diagnosis Church decline isn't what you think. 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